Self-Certified claims must be submitted before the assessment deadline/ date. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Figures captions and table titles. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. You can make an EC claim through Portico. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Source: Shutterstock. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC What would you like the Union to do? The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. See also Extenuating Circumstances and Reasonable Adjustments (section 10). Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). . Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. You must submit your late evidence no more than four weeks after submitting your EC application. %%EOF References in the text should be in the author/date (Harvard) format. Step 2: gather the relevant evidence for your application. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. ECs are designed for emergencies. E.g. After youve applied, youll need to wait for the decision. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. SeeSection 2.7: Self-Certification. %PDF-1.6 % This year, students will be allowed to self-certify (apply without formal proof) for an EC . Deadlines for Geography modules are available from the Moodle pages for each module. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. A decision cannot be made until your evidence is received. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. You will need to provide the additional evidence within four weeks of being contacted. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Read about our Research Excellence Framework submissions and results. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Detail of where to submit the form are in your Student Handbook. there will be no penalty for submitting late). syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Your evidence will need to cover the full period for which you are requesting mitigation. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Letter from your doctor or medical practitioner). endstream endobj startxref You can only defer time-limited assessments (e.g. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. Students' Union UCL is an organisation that exists to make more happen. Extension approved? /Tx BMC You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. /Tx BMC Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. ECs are designed for emergencies. Non-IOE students should refer to their own faculties for EC advice. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. We are one of the largest student-led organisations in the UK. This will come into effect for 2024 applications (i.e. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Letter or certificate froma doctor or other registered medical professional external totheUniversity. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. We've made the process as easy as possible for you - but don't just take our word for it. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Our job is to make sure you feel supported every day. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream You can find the full enhanced Extenuating Circumstances procedure here. You can find information about the Extenuating Circumstances procedure in your student handbook. EMC Read the Extenuating Circumstances regulations before completing this form.2. HPpuVru0 All discussions will be treated confidentially. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. are met, they are able to apply for further extensions using this process. /Tx BMC UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. e.g. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream Victim of crime :Police/crime report - a crime number alone isnotacceptable. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. 535 0 obj <>stream If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. The source should always be stated below the table/figure. If you can imagine it, theres probably a society for it. You should submit the EC on time and indicate that your evidence will be forthcoming. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . For your application to be approved, youll need to provide evidence of your circumstances. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. If the deadline has already passed, the late submission may be condoned (i.e. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. EMC those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. Work will not be accepted by email. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. University is a big, exciting place. You may wish to start by speaking with your personal tutor. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Need support during your admission journey? See Section 2.9: If you miss the deadline for EC claims. Section 2.9: If you miss the deadline for EC claims. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Luckily, extenuating circumstances are there to support you during these situations. You must submit your late evidence no more than four weeks after submitting your EC application. Please refer to SHS Faculty for penalties for over-length work. All Extenuating Circumstances claims must now be submitted on Portico. If you had a SoRA extension, please state the date after the SoRA extension was granted. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Were led by studentsand that means youre in charge. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. You can find a guide to submitting your claim on Portico on the UCL website. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Please be patient. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Yes, as long as they fall within the same 14-day period. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be